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Information on cookies and the processing of personal data on the University Portal system websites
Methods of managing the site with reference to the processing of personal data of users who consult it.
1. Why this notice
This is an information notice regarding the protection of personal data, provided pursuant to Articles 13 and 14 of EU Regulation no. 2016/679 and current national legislation, relating to the protection of individuals with regard to the processing of personal data and the free circulation of data, and other current laws, to those who generally interact with the University Portal starting from the address: http://www.uniroma1.it corresponding to the homepage of the University Portal.
The information is provided for all sites of the "University Portal" and not for other websites that may be consulted by the user via links. The information is also inspired by Recommendation no. 2/2001, which the European authorities for the protection of personal data, gathered in the Group established by art. 29 of directive no. 95/46/CE, adopted on May 17, 2001, to identify some minimum requirements for the collection of personal data online and, in particular, the methods, times, and nature of the information that data controllers must provide to users when they connect to web pages, regardless of the purposes of the connection.
2. Types of data processed
Sapienza - Università di Roma, as data controller, announces that following the insertion of your information on this site or through authentication to the University's web services, data relating to identified or identifiable persons may be processed.
2.1 Cookies
2.1.1 Purpose of using cookies
The University Portal websites use certain cookies to make their services easy to navigate and to efficiently use the web pages of Sapienza - Università di Roma. The cookies used also allow for improving the service provided to users, making its use more effective and/or enabling certain functionalities.
2.1.2 Cookies used
The University Portal websites use session cookies for authentication (online services and reserved areas).
Session cookies
Session cookies are indispensable for managing authentication to online services and reserved areas. The use of these cookies (which are not permanently stored on the user's computer and are deleted when the browser is closed) is strictly limited to the transmission of session identifiers necessary to allow safe and efficient Browse of the site.
Disabling these cookies prevents the use of some online services.
2.1.3 Third-party websites and services
The University Portal websites may contain links to other websites that have their own privacy policy. The University is not responsible for the data processing carried out by these sites.
2.1.4 How to disable cookies
To disable all cookies
You can refuse consent to the use of cookies by selecting the appropriate setting on your browser: unauthenticated Browse on the University Portal websites will still be available in all its functionalities.
Below are links that explain how to disable cookies for the most popular browsers (for other browsers you may use, we suggest looking for this option in the software's help).
Internet Explorer: http://windows.microsoft.com/it-IT/internet-explorer/delete-manage-cookies#ie=ie-10
Google Chrome: https://support.google.com/chrome/answer/95647?hl=it
Mozilla Firefox: http://support.mozilla.com/it/kb/Gestione%20dei%20cookie?redirectlocale=en-US&redirectslug=Cookies
Opera: http://help.opera.com/Windows/10.00/it/cookies.html
Apple Safari: http://www.apple.com/it/privacy/use-of-cookies/
To delete cookies already stored on your device
Even if authorization to use third-party cookies is revoked, cookies may have been stored on the user's device before such revocation. For technical reasons, it is not possible to delete these cookies, however, the user's browser allows their deletion among the privacy settings. Browser options include the "Clear Browse data" option which can be used to delete cookies, site data, and plug-ins.
2.2 Telematic traffic data
The IT systems and software procedures used to operate the University Portal websites acquire, during their normal operation, some personal data whose transmission is implicit in the use of Internet communication protocols or is used to improve the quality of the service offered.
This is information that is not collected to be associated with identified interested parties, but which by its very nature could, through processing and association, allow users to be identified.
This category of data includes:
IP addresses or domain names of the computers used by users who connect to the site;
The URI (Uniform Resource Identifier) addresses of the requested resources;
The time of the request and the method used in submitting the request to the server;
The size of the file obtained in response;
The numerical code indicating the status of the response given by the server (successful, error, etc.);
Other parameters relating to the user's operating system and IT environment.
This data is kept for thirty days, unless otherwise provided for by current legislation.
This data is used to obtain anonymous statistical information on the use of the site and to check the correct functioning of the IT systems.
The data could also be used to ascertain responsibility in case of hypothetical cybercrimes or if damages occur to the University or to third parties. Such data is processed in compliance with the provisions of D.R. 271/2009 Annex B art. 14 and may be communicated to the Judicial Authority in case of investigations, inspections, etc.
2.3 Data provided voluntarily by the user
The optional, explicit, and voluntary sending of e-mails, messages, or any type of communication addressed to the contacts indicated on the University Portal entails the subsequent acquisition of the sender's address or any other personal data that will be used to respond to requests. It is ensured that such processing will be based on the principles of correctness, lawfulness, and transparency and protection of confidentiality pursuant to Article 13 of GDPR 2016/679.
Specific summary information will be progressively reported or displayed on the pages of the sites prepared for particular requested services.
3. The Data Controller
The Data Controller of the data covered by this information notice is Sapienza - Università di Roma, with registered office in P.le Aldo Moro 5, 00185 Rome.
The "Data Processors" are the directors of the administrative, service, teaching, and scientific structures that process the data (the list of directors of the structures is available on the website www.uniroma1.it).
If the user intends to object to the processing of data for legitimate reasons, they must notify Sapienza - Università di Roma in writing, by writing to URP di Sapienza, P.le Aldo Moro 5, 00185 - Rome.
4. Optional nature of data provision
Apart from what is specified for cookies and Browse data, the user is free to provide the personal data reported in the modules or forms on the University Portal websites or otherwise indicated during contact with the University to request the sending of informative material, other communications, or to access specific services.
Failure to provide them may make it impossible to obtain what is requested.
5. Processing methods
Personal data are processed exclusively for institutional purposes, with automated tools for the time strictly necessary to achieve the purposes for which they were collected.
Specific security measures are observed to prevent data loss, illicit or incorrect use, and unauthorized access.
6. Rights of the data subjects
Pursuant to Article 11 of GDPR 2016/679, the data subject to whom the personal data refers has the right to:
obtain confirmation of the existence or otherwise of data concerning him/her, even if not yet registered, and their communication in intelligible form.
obtain an indication of:
a) the origin of the personal data;
b) the purposes and methods of processing;
c) the logic applied in case of processing carried out with the aid of electronic instruments;
d) the identification details of the data controller, data processors, and the representative designated pursuant to Article 5, paragraph 2;
e) the subjects or categories of subjects to whom the personal data may be communicated or who may become aware of them as designated representative in the territory of the State, as managers or agents.
to obtain:
a) the updating, rectification or, when interested, the integration of the data;
b) the cancellation, transformation into anonymous form or blocking of data processed in violation of the law, including those whose retention is not necessary in relation to the purposes for which the data were collected or subsequently processed;
c) certification that the operations referred to in letters a) and b) have been brought to the attention, also as regards their content, of those to whom the data have been communicated or disseminated, except in the case in which such fulfillment proves impossible or involves a manifestly disproportionate use of means compared to the protected right.
to object, in whole or in part:
a) for legitimate reasons to the processing of personal data concerning him/her, even if pertinent to the purpose of the collection;
b) to the processing of personal data concerning him/her for the purpose of sending advertising material or direct sales or for carrying out market research or commercial communication.
